HOME

• MODULE ADDITIONS • FULL PACKAGE ADDITIONS • CUSTOMIZING FEATURES

HOSTING

CUSTOMER SUPPORT

ABOUT DAYBREAK

CONTACT DAYBREAK

REQUEST A DEMO

TESTIMONIALS

LINKS

PARTNERS SERVING EAP'S^sm

"DAYBREAK has saved us time and space, and has allowed us to eliminate paper charts and “go green”.  All of this translates into savings."

Mary Remon
Director, Jackson Health System
Employee Assistance Program
Miami, FL

E-SIGNATURE

DAYBREAK’s leading EAP technology now includes a paperless office package that offers scanning and e-signature capabilities for client records, company documents and other related documents.  Paperless records offer GO GREEN capabilities and enables you to recognize significant cost savings.

1. Scanning or utilizing e-Signature pads allows all documents, notes and information about a client to be digitized and kept in one secure place.
2. Paperless offices improve staff productivity by reducing the time to:
        a. make a new folder;
        b. file forms and paper in the folder;
        c. file the folder in a cabinet;
        d. retrieve the folder when you need it;
        e. store the folder
3. The process reduces the cost associated with the amount of space and filing equipment required to store file folders.
4. Bringing up a file on a computer is much quicker than the time it takes to go get a file, put it on a desk or in a counselor’s box for review or for each appointment.  This time savings is significant when you add it to each client visit.
5. Purchasing paper folders, purchasing paper upon which to copy forms, Copy or printing cost, and the time of staff to accomplish these tasks are all saved with paperless features.

Electronic signature software is incorporated into DAYBREAK and the required signing pads are available through our company.  The software and pads enable the capture, encryption, storage, and verification of electronic signatures in digital documents that you design in Microsoft Word.

If you choose to utilize the e-signature pads, the package comes with 8 documents that you designate the name and what is contained in the document.  We have the following samples, but the set up fee includes typing in and preparing YOUR forms in the process.  The sample forms might include:

1. Statement of Understanding
2. Release of information
3. Request for Viewing their record(s)
4. Release to Obtain Information
5. Release of Information Parent / Guardian for a minor
6. _____Your form__________
7. _____Your form__________
8. _____Your form__________

SPECIFICATIONS:

1. Each computer must have a Microsoft Word license.
2. Each computer will need a separate install of the e-Signature software.
3. Each user machine at which you want to enable e-Signatures must have a signature pad.  They can be purchased through DAYBREAK and range in price from $150 to $750 depending upon the model you choose.
4. The user must have version 2008 or higher of DAYBREAK.
5. The Operating System on the machine must be Windows 95 or later and have an available USB or serial port to connect the signature pad.
6. If the machine has Windows NT, it needs to have an available serial port rather than USB connectivity.

DAYBREAK’s e-signature technology is original signature data encrypted in such a way that the signature can only be verified in the context of the original document.  Encrypted, verifiable signature data cannot be viewed or printed by itself.  In the document the meaning and the identity of the signer stay as originally authored.  This allows compliance with FDA regulation 21 code, Part 11, section 11.50, and state regulations such as CA 220002(b)(4)(A) and (B).   By keeping traditional pen-and-paper document data where it belongs - in the document, our system avoids potential security and refutability problems that may plaque other electronic signature systems.

HIPAA Compliance

The Health Insurance Portability and Accountability Act of 1996 requires that privacy of patients' medical records and information is protected. This can be a difficult task when so much paperwork is required in healthcare transactions. These paper forms must be administered and stored in such a way that a patient's privacy is not compromised. We utilized Electronic Signature tablets and software from Topaz Systems which provide HIPAA privacy -compliant solutions to these record storage and privacy problems.

By capturing and encrypting legally-binding electronic signatures to documents, the Topaz solution enables sensitive medical information to be gathered and stored electronically, away from prying eyes or unauthorized persons. One example is the DAYBREAK Statement of Understanding, which works to allow patients to record their consent an interactive form displayed on the computer screen and stores the data they have read on the screen, including their handwritten signature, into a secure database in your computer system.  When a client has finished signing in, the small LCD display refreshes itself for the next user, so no personal information is left lying on a countertop.

Paper forms need to be kept in file storage cabinets. Keeping these forms secure, locked, and private requires a complicated key management system plus a large amount of office floor space.

Back to Top